Room Reservation Timelines
For small events, please call at least two weeks before your event. Larger events require at least one month's notice. Weddings often book about one year out. With the heavy demand for our rooms, we use that time to iron out details of the contract, arrange for staffing, and ensure custodial and other required services are lined up.
When we receive your reservation request, we will create a Room Use Contract and email it to you. Full payment is due upon completion of the contract.
Questions to help with your planning:
Room/s desired: Do you already know which room you want?
When: What date/s and time/s could work for you?
Class or series: When is the first and last date that you'll meet?
Transition time: How much set up and clean up time will you need?
Public or private: Please let us know if it is a private event or if it is open to the public.
Event title: What should we call your meeting/event on the contract?
Number of guests: How many people are you planning for?
Contact information: Who has the authority to confirm plans and make decisions? Who will be the contact person the day of the event?
Billing address: Where do we send the invoice? To whose attention?
Non-profit?: Have your tax-exempt number handy, if applicable.
Music: Will you have live music, a DJ or other entertainment?
Other amenities: What AV equipment, tablecloths, etc. would help with your event?